KordyHow to plan a group trip, step by step
A group trip goes wrong in the same few places: dates nobody really agreed on, a plan spread over five chats, and money talked about only at the end. Settle the basics first, keep one shared plan and agree on money before anyone books.
The short answer
- Agree on dates, a budget range and who's coming before anything else.
- Keep one shared plan that everyone can see and edit.
- Book the big things first — travel and the stay — and share the confirmations.
- Plan the days loosely, with free time and a way to decide together.
- Agree on how you'll split costs before the first payment.
1. Agree on the basics
Before talking about destinations, agree on the dates everyone can really make and a budget range per person. A trip that fits nobody's budget gets cancelled late; one that fits everyone's gets booked.
2. Keep one shared plan
Pick one place where the plan lives and that everyone can open: the dates, the bookings, each day's plans, the packing list and the costs. When the plan is spread across chats and inboxes, decisions get lost and people book twice.
3. Book the big things first
Travel and accommodation decide the rest, and they get more expensive the longer you wait. Book them first and put the confirmations where the whole group can see them.
4. Plan the days loosely
A few fixed points a day are enough: a booked tour, a dinner reservation, the check-in time. Leave free time between them, and when the group can't agree, vote instead of debating in the chat.
5. Agree on money before you go
Decide what you split equally and what people pay for themselves, which currency the totals are in and when you'll settle up. Then log each shared cost the day it happens.
6. Pack and travel together
Share one packing list so the group doesn't bring three hair dryers and no adapter, and assign the shared things to people. During the trip, keep plans and changes in the same place, so whoever is late still knows where everyone is.
Doing it in Kordy
We make Kordy, which is built for exactly this. Create the trip, invite everyone with a link or a QR code, and the plans, expenses, checklist and chat are shared and update for everyone. Forward booking emails to your personal Kordy address to add reservations, use a ready-made packing list, and settle up with Balances and Simplify.
Free for up to 5 trips you create and 5 new expenses a day. Group polls come with Kordy Pro, or with a one-time group pass for that trip.
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